Fairmans Accountants
(Trading as Black Swan (NW) Ltd)
61 Stanifield Lane, Leyland, Lancashire, PR25 4UD
Company Registration Number: 07393539
Last updated: 29 October 2025
1. Introduction
1.1 Black Swan (NW) Ltd trading as Fairmans Accountants (“we”, “us”, “our”) is committed to protecting your privacy and processing your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).
1.2 This Privacy Policy explains how we collect, use, store, and protect your personal data when you:
- Visit our website at www.fairmans.co.uk (“Website”);
- Engage our accountancy, tax, or advisory services;
- Contact us via phone, email, or in person.
1.3 We are the data controller for personal data processed in connection with the Website and our general business operations.
2. Data Controller Details
Black Swan (NW) Ltd trading as Fairmans Accountants
61 Stanifield Lane, Leyland, Lancashire, PR25 4UD
Email: enquiries@fairmans.co.uk
Telephone: 01772 455 911
3. Personal Data We Collect
We may collect the following categories of personal data:
| Category | Examples |
|————–|————–|
| Identity Data | Name, title, date of birth, National Insurance number |
| Contact Data | Email address, postal address, telephone number |
| Financial Data | Bank details, income, expenditure, tax records, payroll information |
| Transaction Data | Details of services provided to you |
| Technical Data | IP address, browser type, device information, cookies |
| Usage Data | Pages visited, time spent on Website, referral source |
| Communication Data | Emails, letters, call recordings (if applicable) |
| Special Category Data (only where necessary) | Health data (e.g., for payroll sick pay), trade union membership |
4. How We Collect Your Data
We collect personal data through:
4.1 Direct interactions: When you fill in forms, email us, call us, or meet with us.
4.2 Automated technologies: Cookies and server logs when you visit our Website (see Section 9).
4.3 Third parties: HMRC, your employer, banks, or other professional advisors (with your consent or legal basis).
5. Legal Bases for Processing
We only process your personal data when we have a lawful basis under UK GDPR:
| Purpose | Lawful Basis |
|————-|——————|
| Providing accountancy & tax services | Contract, Legal Obligation |
| Responding to enquiries | Legitimate Interests |
| Sending marketing (with consent) | Consent |
| Compliance with HMRC, anti-money laundering laws | Legal Obligation |
| Improving our Website | Legitimate Interests |
| Defending legal claims | Legitimate Interests |
We will never process special category data without explicit consent or another strict legal basis.
6. Purposes of Processing
We use your personal data to:
6.1 Deliver accountancy, tax, bookkeeping, payroll, and advisory services.
6.2 Communicate with you about your accounts or enquiries.
6.3 Comply with legal and regulatory obligations (e.g., HMRC filings, AML checks).
6.4 Improve our Website and services.
6.5 Send marketing communications (only with your consent).
6.6 Prevent fraud and ensure security.
7. Data Sharing
We may share your personal data with:
7.1 HMRC, Companies House, and other regulatory bodies (as required by law).
7.2 Professional advisors (e.g., solicitors, auditors) acting on your behalf or ours.
7.3 IT and cloud service providers (e.g., email, accounting software, secure hosting).
7.4 Debt collection or legal enforcement agencies (if necessary).
All third parties are required to respect the security of your data and comply with UK GDPR.
We do not sell your personal data.
8. International Data Transfers
8.1 Some of our service providers may process data outside the UK/EEA (e.g., cloud storage).
8.2 Where transfers occur, we ensure appropriate safeguards are in place, such as:
- UK Addendum to EU Standard Contractual Clauses; or
- UK International Data Transfer Agreement (IDTA).
9. Cookies and Tracking
9.1 Our Website uses cookies to:
- Remember your preferences;
- Analyse Website traffic (via Google Analytics or similar);
- Ensure security.
9.2 You can manage cookie preferences via the cookie banner or your browser settings.
9.3 See our Cookie Policy for full details.
10. Data Retention
We keep your personal data only as long as necessary:
| Data Type | Retention Period |
|—————|———————-|
| Client financial records | 7 years after end of client relationship |
| Enquiry data (non-clients) | 12 months |
| Marketing consents | Until withdrawn |
| Website logs | 12 months |
After retention periods, data is securely deleted or anonymised.
11. Your Rights Under UK GDPR
You have the right to:
11.1 Access your personal data (Subject Access Request).
11.2 Rectify inaccurate data.
11.3 Erase data (“right to be forgotten”) where no legal basis exists.
11.4 Restrict processing in certain cases.
11.5 Object to processing based on legitimate interests or direct marketing.
11.6 Data portability (receive data in a structured format).
11.7 Withdraw consent at any time (where processing relies on consent).
11.8 Complain to the Information Commissioner’s Office (ICO).
To exercise any right, contact us at [dataprotection@fairmansaccountants.co.uk].
We will respond within one month (extendable in complex cases).
12. Data Security
12.1 We use appropriate technical and organisational measures to protect your data, including:
- Encryption of data in transit and at rest;
- Access controls and two-factor authentication;
- Regular security audits;
- Staff training on data protection.
12.2 In case of a data breach, we will notify you and the ICO where legally required.
13. Marketing
13.1 We may send marketing emails if you have:
- Opted in; or
- Previously engaged our services (soft opt-in for similar services).
13.2 You can opt out at any time by:
- Clicking “unsubscribe” in any email;
- Emailing enquiries@fairmans.co.uk
14. Changes to This Policy
14.1 We may update this Privacy Policy from time to time.
14.2 Significant changes will be notified via email (for clients) or a Website notice.
14.3 Continued use of our services or Website constitutes acceptance of the updated policy.
15. Contact Us
For any privacy queries or to exercise your rights:
Data Protection Contact
Fairmans Accountants
61 Stanifield Lane, Leyland,
Lancashire, PR25 4UD
Email: enquiries@fairmans.co.uk
Telephone: 01772 455 911
Information Commissioner’s Office (ICO)
If you are unhappy with our response, you can contact:
Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF
Website: [www.ico.org.uk](https://www.ico.org.uk)
© 2025 Black Swan (NW) Ltd trading as Fairmans Accountants. All rights reserved.